HiVE Vaccination Policy

Last updated: January 20, 2022

The HiVE requires proof of full vaccination (2 doses) for anyone, medically able, using the HiVE. The requirement applies to all people born in 2009 or earlier (12+).

This new vaccination policy includes: 

  • All existing and new staff roles, all existing and new members wishing to use the HiVE’s physical space, and all volunteers who will be volunteering on-site for the HiVE
  • Anyone visiting the HiVE for a tour, work activity, or meeting, including those they self-organize (e.g. meeting room rentals)
  • Any individual, members or non-members, visiting the HiVE for an event, ticketed or free, whether organized by the HiVE, a HiVE member, or a non-member (i.e. concerts, parties, events etc.)
  • Anyone entering the HiVE during business hours who is not a member, staff member, or volunteer; this does not include delivery services (i.e. Canada Post, UPS, DHL, etc.)

Important Things to Note:

  • It is the responsibility of rental groups, as outlined above, to ensure that everyone attending their meeting or event is able to provide proof of vaccination. HiVE staff will ask to see your proof of vaccination and valid government ID upon entry, and entry will be denied without proper documentation.
  • The HiVE will not provide refunds to groups without proper documentation.
  • Not a member and want to take a virtual tour of the HiVE? Click here to watch our tour video.

Note: Mailbox members who only come to the HiVE to collect mail will not be required to provide proof of vaccination.


Valid exemptions to our policy will include the following: 

  1. Written proof of a medical reason, provided by a physician or registered nurse that sets out: (i) a documented medical reason for not being fully vaccinated against COVID-19, and (ii) the effective time period for the medical reason; Download the Medical Exemption Form here
  2. Children under the age of 12; OR
  3. Those with a BC Human Rights Code exemption

Please contact Anna Whelan, at anna[at], if you have either of these exemptions.

Those who have any of these valid exemptions will be asked to provide a successful negative COVID-19 test upon entry of the building. Those who enter the building daily must provide a negative test twice weekly. The HiVE will not be providing testing. If you are an organization looking for COVID-19 rapid testing kits, please visit

How to provide proof of vaccination:

  • The HiVE Desk Bee team will be asking members for proof of vaccination upon entry. Proof of vaccination will be noted in your online member account. Your personal information (QR code or image files) will be will not be taken or kept on file.

What Happens If We Have A Positive Case At The HiVE?

While it is important to us, and to you, to keep the HiVE open, our first priority is to keep our members and community safe. This includes wearing masks, keeping the HiVE clean, and implementing the BC Vaccine Card. All these things together will keep our members and community safe, and the HiVE open.

And remember to be kind, be calm, and be safe.

Your understanding and patience is greatly appreciated.

~ The HiVE