HiVE Event Spaces

The HiVE requires proof of full vaccination (2 doses) for anyone, medically able, using the HiVE. The requirement applies to all people born in 2009 or earlier (12+).

This policy will be reviewed by the Executive Director and the HiVE Board of Directors in Quarter 1 of 2022.

Click here to read HiVE’s Vaccination Policy.

Event Booking Request Form

Kitchen & Lounge

$85/Hour | Maximum Capacity 40 People

Full Event Space

$150/Hour | Maximum Capacity 150 People

Kitchen & Lounge

Maximum Capacity: 40 people
$85/hour + GST
Projector & Screen available for rent
Minimum 3 hour booking
Alcohol and catering allowed
Only available on weekends and after 5:30 pm on weekdays

Full Event Space

Maximum Capacity: 120 people
$150/hour + GST
Includes Kitchen & Lounge access
Projector & Screen available for rent
PA system and microphones available for rent
Minimum 3 hour booking required
Alcohol and catering allowed
Only available on weekends and after 5:30 pm on weekdays

Fill out the Event Booking Form to Proceed

Additional Equipment Available

PA system with mics and speakers: $50 per booking

Projector and screen: $10 per hour

Speakerphone to use with cell phone or laptop: $10 per booking

Conference call phone line to use with cell phone: free, but must be booked

Events Policies

BOOKING & CANCELLATION POLICY
The full event invoice is payable at time of booking to reserve the space. If the rental group needs to cancel, they must do so at least 14 days prior to the event and will receive a refund of 50% of the rental fee.
*For our policy surrounding Cancellations due to COVID restrictions, please contact HiVE Executive Director at anna[at]hivevancouver.com.
LIQUOR LICENSE POLICY
Events serving alcohol are required to obtain their own liquor license for the event and follow all other requirements outlined by BC’s liquor control and licensing branch.
INSURANCE POLICY
Unless otherwise arranged with the Executive Director, all events will need to have event insurance with minimum of $5 million in coverage, naming both Recollective Consulting Inc., and Hive Vancouver Society listed as Additional Insured Parties. We can refer you to a company where you can purchase coverage if you don’t already have it. Please provide a Certificate of Insurance at least 48 hours before your event.
HIVE EVENT STAFF
Fees do not include a HiVE Event Animator to oversee the event. The rate is $20/hour. The rental party is still responsible for set-up, take down and clean-up for their event.
DAMAGE DEPOSIT
A refundable $100 damage deposit for the Kitchen & Lounge space and a $500 refundable damage deposit for the Full Event Space are required upon booking. Damage deposit refunds are issued within 7 days after the event.
CLEANING FEE
A $150 cleaning fee is required for events with more than 100 people and events serving alcohol.

Any questions? Head to the contact page.

Need something smaller? Check out our meeting rooms.